June 6th, 2024, Advisory Committee Only

Community Day-to-day project operations
1

Attendees

  • Antonin Delpeuch - Advisory Committee
  • Esther Jackson - Advisory Committee
  • Julie Faure Lacroix - Advisory Committee
  • Martin Magdinier - Project Manager

Discussion

Code for Science & Society

Code for Science and Society is opening nominations for the interim FSP Representative on the CS&S Board. Martin shared the information with the advisory committee to see if members are interested.

BarCamp

We reviewed the progress made in the last week as we approach the BarCamp date.

We completed the following

  • booked the venue,
  • booked the catering,
  • We defined the schedule for the first day
  • We sent communication to remote and in-person participants.

We decided against using the BarCamp.eu calendar feature as it does not synchronize nicely with participant calendars. Instead, we will use the OpenRefine project event calendar.

We will use the same Zoom link for the entire event. It will be shared with participants ahead of the event.

We set up a Telegram group as a chat communication channel for the event. Telegram: Join Group Chat

Budget

We continued the conversation based on last week's assumption. They are repeated here for ease of reading.

  • We want to budget for the minimal team, as discussed in the OTF thread with
    • A developer position, part-time (0.5 full-time equivalent), budgeted at USD 90,000 per year
    • One project manager, part-time 10h/week, budgeted at USD26,000 per year
    • Some extra for occasional contractors, travel, and recurring Barcamp: ~USD20,000 per year
  • Antonin is taking a two—to three-month vacation during the summer of 2024
  • Antonin will be paid via the 2021 EOSS-Diversity grant until the end of 2024 to deplete the remaining allocation first, as we do not plan to ask for a new extension.
  • We will use the remaining 2021 EOSS-Diversity grant to finance the BarCamp.
  • Antonin's contract will end in March 2025
  • We will ask for a 12-month no-cost extension for the EOSS-5 grant until October 2025
  • We have two scenarios for the EOSS-5 grant in 2025
    • The one presented in the document supports the Dev and PM until the end of the grant. It leaves an extra $6,000 for miscellaneous and travel. This is the scenario selected for now.
    • Funding another in-person event ($20,000) but ending the PM and Developer contract one month earlier.

Funding

Based on the budget scenario identified previously, OpenRefine will need new funding sources to complete the 2025 calendar year budget. The advisory committee will look for new sources of funding starting this summer. We identified the following options:

  • Sponsorship
  • Grant
  • Fundraising

Julie and Martin will connect with funders present at the CZI event next week.