November 21st, 2024, Advisory Committee

Community Day-to-day project operations
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Attendees

  • Esther M. Jackson - Advisory Committee
  • Martin Magdinier - Project Manager

Discussions

Wikimedia Relationship update

  • During an update call regarding the current Wikimedia grant, Fiona Romeo shared the status of the conversation to create a North American hub. They may want to invest in better supporting technology and OpenRefine may be a good fit.
  • Martin is meeting with Liam Wyatt (Senior Manager of Technology Partnerships, tomorrow for a status update. We want to produce a document to present the value and importance that OpenRefine brings to the Wikimedia ecosystem already and what is at immediate risk.
  • We are still considering applying in March
  • We need to build more connections within the Wikimedia movement to support our application

Hiring

Timeline and Process

  • Nov 25: Publish the posting on
    • Where do we publish it? Job board + forum, we need to set up a list.
  • Applicants will be reviewed as they submit
    • People apply using email alias
  • Dec 9: Martin to schedule interviews and then on a rolling basis.
  • We share resumes with the review committee (Tom, Advisory Committee, and other volunteers for the process) for review and select who he wants to speak with

Interview Process

  • Martin does a 30-minute screening to make sure that the applicants are legitimately applying for the work
  • Tom does the technical interview with Martin supporting the process.
    • Martin to coordinate with Tom regarding availability
  • Longer interview for community aspect and culture fit.
    • Who is part of it? Ask Thad - Owen, + Advisory Committee.

Fundraising

Martin continues to work with LJ. Goals are

  1. To build a relationship with funders in 2025
  2. Create a year-end campaign to outline 2024 success and present 2025 goals.

The goal of the year-end campaign is to outline its success and thank those who supported it (volunteers, donors, etc.) while publishing content targeting institutional funders. We will include a line for financial donations, but this is not the campaign's first intent. Results from this campaign will inform how we prepare for institutional fundraising in 2025.

Timeline is the following

  • By December 10, publish a 2024 year-in-review blog post (impact report) presenting successes. The target audience is the OpenRefine community with an intention to share it with the institutional funder. Before that date, we need to publish the following supporting materials.
    • 2024 survey results
    • job posting
    • update on Mission Vision Value statement.
  • December 16, emailing and social media campaign to announce the report
  • December 20, more personalized thank you messages to key participants
  • January 10, publication of the year ahead goal. This document will target institutional funders more specifically.

Advisory Committee Renewal

  • Forum post: Opening Dec 12 and 19 Advisory Committee call to the community
  • Martin shared the list of survey participants who indicated an interest in participating in the advisory committee with Esther.
  • Esther can be part of the recruitment. For example, making forum posts, creating and sending surveys, screening folks

Budget to be allocated by Dec 31, 2024

  • Diversity Grant: $6,589 was not allocated. Martin will contact the Bocoup team to see if they can help with the 2024 year-in-review and 2025 goals-ahead publication.
  • 23 Wikimedia: $3,739.89 a plan to update the training materials. If the funder does not allocate it to the trainer, it has been agreed to allocate it to WMSE for their support of the Commons extension.

Other

  • Martin’s performance review is scheduled with Jan and Julie on Nov 28.
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@Martin I'd like to remain out of the hiring loop. Thanks.

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@Martin You might also reach out to:

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